Room: There is a meeting room in the basement of the library that is
fully accessible thanks to a grant from Stephen and Tabitha King. Please
contact the librarian for availability.
MEETING ROOM USE
A. Purpose: This policy provides guidance to facilitate the fair, safe
and appropriate use of the Hartland Public Library meeting room.
B. Meeting Room Policy: The primary purpose of the Hartland
Public Library's meeting rooms is to provide a space for library and
library-related activities. The needs of the Library will take precedence.
Community groups and sponsors of educational and cultural events are
welcome to use the meeting rooms subject to availability and adherence
to the following policies and guidelines.
All requests for meeting room use must be approved by the Librarian
or designee. The Librarian may use the Application for Using Library
The meeting rooms are available during normal Library operating hours
and are provided free of charge to non-commercial groups. Meetings may
extend beyond the closing time of the Library with advance
approval of the Librarian. The Librarian will inform the after-hour
users of the lock-up procedures.
Admission or related fees are not permitted.
The name, address, or telephone number of the Library may not be used
as the official address or headquarters of any organization other than
the Hartland Public Library.
Library audiovisual equipment is available only upon prior reservation
and only to groups which have an experienced operator or which make
arrangements in advance for training by library staff.
The person requesting use of the meeting room, who must be an adult,
is responsible for the orderly conduct of the group, and in the event
of any damage to library property and/or equipment that individual
will be liable. Young children accompanying adult users of the meeting
room shall not be left unattended in the Library.
Groups are responsible for arranging the chairs, tables, and other equipment
to meet their own needs. Following their use of the room, groups must
leave the room in a clean and neat condition.
Meeting Room Use Guidelines will be posted in the meeting
Refreshments may be served. Smoking and alcoholic beverages are prohibited.
Groups serving refreshments are responsible for providing all serving
utensils and for cleaning up following their meeting.
Candles may not be used in the meeting room for decorative purposes.
They may be used for ceremonial purposes.
Storage of personal property, equipment and/or supplies is not permitted
in the Library except in assigned locations. The Library will not be
responsible for any personal property or equipment left in the
The Library reserves the right to cancel or reschedule any meeting or
to limit the frequency of use by a single group.
The Library reserves the right to deny use of the meeting rooms to any
The Library Board of Trustees and the Library staff do not assume any
liability for groups or for individuals attending any meeting or program
in the Library.
Adopted: October 27, 2004